Trial lawyers who are writing their client's case or defense need to be reminded of a very important tip: to cut back on excessive use of unnecessary words. Legal writing, like all other forms of writing must always adhere to the general rules to achieve effectivity and clarity.
I agree on the tip given "Reminder: Omit Needless Words" at http://www.illinoistrialpractice.com/legal_writing/on January 19, 2005. It is really a general principle in writing to avoid heavy loaded language and confusing clauses that would only leave your readers baffled and dissatisfied. I highly adhere to Strunk & White's tip number 17 in the Elements of Style: "Omit needless words." Though I haven't come across Bryan Garner's The Winning Brief, the tip 39 in it saying, "Ruthlessly cut unnecessary words," I must say that no one could have put it more precisely as an order that should immediately be done.
Indeed, learning this rule well will help in writing competently and effectively. This rule is very much needed in legal writing, which is not much different with other forms of written communication. However, it is easy to say, "get rid of the clutter" and "cut out the mess" in order to make your writing efficient and clear. It is not so easy to apply. Up to now, many lawyers still have trouble writing a clear sentence. Some are still having trouble in expressing a meaningful sentence with just minimal words.
Now, for all our dear lawyers, there are several shortcuts to a clear and understandable style of writing that you can learn here! There are five rules for you to be familiar with and after mastering these, you'll be expressing yourself in clear and efficient ways of legal writing.
T. Evan Schaeffer has five rules for us and I totally agree with them:
Rule #1 Use Concrete Words - avoid legal abstractions, instead, substitute concrete words or phrase that would give more life and meaning to your prose.
Rule #2 Write in the Active voice no other will point you more quickly in the direction of a clear, forceful style.
Rule #3 Simplify Never tire of writing and rewriting. And cut the unnecessary words, shorten sentences and discard complex ones. Lawyerly verbosities and unnecessary legal jargon should also be deleted.
Rule #4 Make Generous Use of Headlines break your text with headings and sub-headings in order to provide a road map to comprehension. This will become an organized article that will relieve readers of having to cope with blocks of text.
Rule #5 Rely on a Personal Editor open up your article to others and let them read it for any comments. You can make use of an associate, your secretary, your spouse or anyone who can give your work a fresh reading. You can also establish simple construction of words from complex by making your work accessible to legal novices and ask for their comments, too.
With these rules, you will later feel that writing is not a daunting task that would drain you of your mental energies. Start practicing this tips and see your legal writings improve for the best!
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